RFQ RESPONSE · WITHIN 24H
PTENES
For Procurement, Purchasing and Fleet Management

Marine procurement made simple.

This page is not corporate boilerplate. It exists to answer what a procurement team needs to know before adding a vendor to a bid list: how we handle the RFQ, what goes into the quotation, who replies, and what happens when the scope changes.

Send an RFQ →Talk to GMA →
Who this page is for

If you buy for vessels, we are talking to you.

Procurement & Purchasing
Whoever receives the vessel's requirement and has to turn it into an auditable order.
Supply Chain
Whoever answers for the delivery date at the port and for consolidating items.
Fleet Management
Whoever needs the vessel to sail on time with the non-conformity closed.
Superintendents
Whoever is technically accountable for what was executed on board.
What we do for you

From RFQ received to documented delivery.

RFQ handling
We take it in your format — spreadsheet, PDF, e-mail or portal. We do not require you to fill in ours.
Scope review
We read the scope before pricing it and flag what is ambiguous, instead of assuming and charging later.
Technical clarification
When the vessel's requirement arrives incomplete, we speak directly to the vessel to close the gap.
Quotation
Line-item pricing with material and labour separated, so you can genuinely compare bids.
Material sourcing
We locate the item or its technical equivalent. The search is ours, it does not land back on your desk.
Supply
Consolidation and port delivery under a single purchase order.
Service execution
Our own team on board, under the vessel's permit to work and HSE regime.
Delivery coordination
Port, date and access aligned with the vessel's real schedule.
Rules of engagement

What we commit to in writing.

Commercial commitments matter when they are verifiable. These are ours, and you can hold us to every one of them.

24h response
Every RFQ gets a technical reply within 24 business hours — including when the reply is that we cannot take it on.
Open pricing
Material and labour separated, line by line. No lump sum without a breakdown.
Scope before price
The scope is written and agreed before execution, so the delivery can be checked against the order.
Changes flagged first
A scope change is presented with its cost and schedule impact before we execute it — never on the invoice.
One interlocutor
The same person answers from quotation through delivery. You are not passed between departments.
Documentation your way
Certificates, invoices and delivery records issued as your internal process requires.
How we work

From requirement
to delivery.

  1. 01
    Send Your Requirement
    RFQ, e-mail, photos or a description. Whatever you have.
  2. 02
    Technical Review
    We assess feasibility and raise questions early.
  3. 03
    Scope & Quotation
    Written scope with line-item commercial proposal.
  4. 04
    Planning
    Materials, team and port window confirmed.
  5. 05
    Execution
    Work carried out on board or at our facility.
  6. 06
    Quality Check
    Inspected against the agreed scope before handover.
  7. 07
    Delivery
    Handover with documentation your process requires.
Vendor registration

Supplier onboarding

If your company requires vendor approval before a first purchase, we start there. We complete registration forms, provide corporate, tax and compliance documentation, and adapt to whichever procurement portal your company uses.

Start registration →

Ready to put GMA on the bid list?

Send the RFQ as it is. We adapt to your process, not the other way round.

Send an RFQ →
Request a quote

Need a quote?

Send us your requirement and our team will review the scope and get back to you. Partial information is fine — we will come back with the questions that matter.

RFQ acknowledged< 4 HOURS
Technical review< 24 HOURS
Formal quotation2–5 DAYS
Documents acceptedPDF · XLS · DWG · JPG

Prefer e-mail? Send the RFQ directly to comercial@gulfmarineadvisors.com

I need a…

Attachments can be sent by e-mail after first contact

Vessel in port?

Need a fast response for an offshore vessel? Write to us before the window closes.

Contact GMA Now →Send an RFQ →
Vendor registration

Looking for a marine supplier?

Add GMA to your supplier network and send us your next RFQ. We complete vendor registration forms, provide company documentation and adapt to your procurement platform.

Documentation
Company, tax and compliance records provided on request.
Platforms
We register on your portal, whichever it is.
Request a Quote